Facilitating Effective Meetings · A professional development program

Facilitating Effective Meetings - a professional development program

Course Description

Meetings are often described as being one of the biggest time wasters in the work environment because many people don’t know how to facilitate a meeting effectively. Countless hours are devoted to meeting attendance, which can comprise a large portion of an organization’s resources. However, the problem is not the actual meeting, but rather how the meeting is planned and facilitated. Poor planning and facilitation are guaranteed to result in a nonproductive meeting and a waste of company resources. This effective meeting facilitation course is designed to give participants the tools and methods they need to start facilitating effective meetings that will capitalize on the time and talents of all attendees.

Participants begin by learning a four-step process that they can use when leading effective meetings. A large portion of a meeting’s success depends on the work that is done before the meeting ever occurs. Participants learn the value of identifying a clear, concise purpose statement. They then identify desired outcomes that align with that purpose. This process will help participants to structure the agenda and determine the issues that truly need to be addressed when facilitating effective meetings.

The next segment of the course will demonstrate the value of an agenda in leading effective meetings and how to construct the agenda so that it is directly tailored toward meeting the desired outcomes. The agenda will enable participants to maintain focus during the meeting. Participants can also learn simple techniques to keep the meeting on track. Difficult attendee behaviors are not uncommon; methods to overcome these behaviors will be discussed and practiced during the session. Finally, participants learn about tools they can use to review a meeting and to determine its overall effectiveness. These tools can be used to continuously improve the meeting process so that every meeting becomes productive.

Objectives

After completing this leading effective meetings course, you will be able to:

  1. Apply four steps to successfully facilitate meetings.
  2. Create an effective purpose statement.
  3. Identify intended outcomes to achieve the purpose.
  4. Develop an agenda that is focused on achieving intended outcomes.
  5. Understand the logistics of setting up a meeting.
  6. Apply three tools that keep a meeting on track.
  7. Resolve challenging attendee behaviors.
  8. Utilize a method for reviewing a meeting that results in resolutions for action items.

Duration

This facilitating effective meetings course has a 4 hour agenda; an 8 hour agenda is available which includes time for participants to practice facilitating meetings

Class Size

This course is designed for up to 25 participants.